Plan projects, allocate the right employees, manage billable and non-billable tasks, track work progress, approve timesheets, measure employee utilization and prepare project-wise billing—without switching between disconnected tools.
TalBoard brings project owners, delivery managers, employees, contractors, staffing teams and finance operations into a shared workflow—from signed agreement to completed delivery and client billing.
Create a structured project workspace with the client, project owner, scope, dates, deliverables, milestones, budget and commercial model.
Understand team capacity before making assignments. Plan allocations across multiple projects, employees, consultants and contractors.
Break work into actionable tasks with owners, deadlines, status, priority, expected hours and actual effort.
Connect recorded time to the correct project and task, with billable classification and approval checkpoints.
Separate client-chargeable delivery from internal meetings, training, rework, administration and other non-billable activities.
Review approved hours, rates, project milestones and billing periods to prepare accurate client invoices.
Compare assigned, available, billable and non-billable time to identify capacity gaps and improve staffing decisions.
Give leadership a consistent view of progress, resource effort, delivery risk, project cost and expected financial outcomes.
Keep project information aligned with employee records, staffing placements, contracts, timesheets and finance workflows.
A connected operating model gives every department visibility into the same work, without repeating data entry at each handoff.
Client, SOW, deliverables, budget and commercial terms
Milestones, staffing needs, employee allocation and capacity
Assigned work, deadlines, progress and collaboration
Recorded hours, billable classification and manager review
Invoice preparation, utilization, project cost and revenue
Workflow illustrates how TalBoard modules can be connected; exact approval rules, billing logic and automation depend on your configuration.
Stop assigning work without knowing who is available. Give project managers a structured way to allocate employees based on skills, working capacity, planned hours and current commitments.
Review planned workload, assignments, leave and available working capacity before committing to a project.
Plan how much of an employee's capacity should be dedicated to each project and compare it with actual work.
Identify overlapping commitments and adjust allocations when projects expand, pause or approach deadlines.
Track employees and consultants assigned to client projects or placements from a common work-management view.
Explore how capacity, billable time and non-billable work influence utilization. Change the sample values to see the calculation update.
Example only. This calculator does not connect to your TalBoard data.
A productive team is not necessarily a fully billable team. Managers need to distinguish contracted client work from internal effort and compare both with realistic working capacity.
Billable hours ÷ Available working hours × 100
Classify tasks and time entries so managers can see which activities generate client revenue and which are necessary internal costs. This improves estimates, protects margins and makes project billing easier to explain.
Client-approved development, implementation, consulting, testing, support or other work chargeable under the agreement.
Internal meetings, employee training, administrative work, presales or non-chargeable rework.
Billable status depends on the contract, client approval and billing policy. The same activity may be billable for one engagement and non-billable for another.
| Task | Classification | Hours |
|---|---|---|
| API development | Billable | 24h |
| Client UAT fixes | Billable | 12h |
| Internal planning | Non-billable | 5h |
| Team training | Non-billable | 3h |
| Client documentation | Billable | 6h |
A useful project plan is not a static spreadsheet. It links scope, work breakdown, resource capacity, task ownership, estimated effort, deadlines and actual delivery updates.
Record client requirements, deliverables, milestones, acceptance criteria and project assumptions.
Plan work by phase, task, role and expected hours to create realistic staffing needs.
Allocate work to employees or consultants, establish accountability and communicate deadlines.
Update task status, priorities, effort, milestones and delivery risks as work progresses.
Check actual effort against plans and approve hours for operational and financial reporting.
Identify delayed tasks, overloaded team members and projects consuming more effort than expected.
Review additional scope, revised timelines and the impact on resource plans and budgets.
Review completed deliverables, final approved hours, billing status and lessons for future estimates.
Bring together approved work, contract rates, billing periods and project expenses to prepare project-specific invoices and understand the difference between revenue and delivery cost.
For time-and-materials projects, use approved billable hours and agreed client rates to prepare a billing summary by employee, task, project or period.
| Role | Approved hours | Rate | Amount |
|---|---|---|---|
| Developer | 100 | $50 | $5,000 |
| QA Engineer | 60 | $35 | $2,100 |
| Project Manager | 20 | $70 | $1,400 |
| Total | 180 | — | $8,500 |
Plan contractual milestones and their billing values, then compare completed deliverables and actual delivery effort against the fixed project budget.
| Milestone | Fee | Illustrative status |
|---|---|---|
| Discovery | $2,000 | Complete |
| Implementation | $7,000 | In progress |
| UAT & launch | $3,000 | Planned |
| Contract value | $12,000 | — |
For staffing and C2C engagements, connect assigned consultants, placement dates, approved timesheets and client billing terms.
| Consultant | Hours | Client rate | Illustrative billing |
|---|---|---|---|
| Consultant A | 160 | $65 | $10,400 |
| Consultant B | 120 | $55 | $6,600 |
| Total | 280 | — | $17,000 |
Tables demonstrate common commercial models. Confirm your TalBoard subscription's billing configuration and supported automation before publishing specific capability claims.
Understand expected and billed revenue by project, client, milestone or billing period.
Compare labor effort and other attributable costs with the approved project budget.
Evaluate revenue less delivery cost, with a clear distinction between gross margin and broader business overhead.
A useful project dashboard combines delivery, staffing and finance metrics. Instead of asking separate teams for updates, managers can review progress and effort together.
Enterprise Implementation / October
Different teams need different information. A connected work-management system provides role-appropriate views while keeping project records consistent.
Plan work, allocate employees, monitor milestones, review task updates, approve effort and manage delivery risks.
View assigned tasks, understand priorities, update progress and submit work hours against the right project.
Review capacity, staffing requirements, overlapping assignments, bench time and allocation changes.
Review approved billable effort, contractual billing terms, project costs, invoice schedules and client billing status.
See project performance, resource utilization, delivery risk and commercial outcomes across the portfolio.
Connect consultant placements and client engagements with assignment periods, work hours and billing context.
From client projects to recurring placements, TalBoard supports a structured way to plan, execute and account for work.
Manage implementation projects, developers, QA teams, sprint work, client deliverables and billable engineering hours.
Coordinate consultant placements, client assignments, timesheet approvals, billing rates and utilization.
Plan consulting engagements, track project deliverables, control non-billable effort and bill for approved work.
Allocate designers, marketers and developers across clients, track campaign tasks and review retainer effort.
Coordinate multi-phase deployments, team assignments, milestones and delivery resources.
Track recurring work, support activities, service delivery time and contract-level cost visibility.
Give managers consistent visibility into task ownership, recorded effort and workloads across locations.
Support structured work tracking across business units, branches, client accounts and teams.
Start with a consistent project structure, then add resource plans, timesheet rules and billing checkpoints so teams work from reliable information.
Set up employees, contractors, roles and working schedules.
Capture client details, engagement scope and commercial terms.
Define phases, tasks, milestones, dates and project ownership.
Assign employees and plan effort based on capacity.
Update tasks, submit time and validate completed work.
Prepare billing and review utilization, cost and outcomes.
Clear answers about project planning, resource allocation, timesheets, billable tasks and project-wise billing.
End-to-end work management software connects project planning, task assignment, employee allocation, timesheets, progress tracking, approvals and billing information in one coordinated workflow. It helps teams manage both work execution and its operational impact.
TalBoard combines project, task, resource, timesheet, staffing and finance-related capabilities. Teams can structure a project from client scope through execution and reporting. Specific automations and billing configurations should be confirmed for your account.
Start with each employee's availability and existing workload, then plan assignments by required role, skills, hours or percentage of capacity. Review overlaps regularly as project priorities change.
Employee utilization measures how much available working capacity is used. Billable utilization specifically compares billable work hours with available hours. Organizations may also track total recorded utilization and planned allocation.
Billable work is chargeable to a client under the agreed contract. Non-billable work is not directly charged, such as internal training or administrative effort. Classification should follow the project's commercial terms.
Project workflows can organize assigned work, task progress and project-linked timesheet submissions. Exact editing permissions, submission cycles and approval steps depend on configured roles and policies.
Project-wise billing links a specific client engagement to its commercial terms and billing evidence, such as approved hours or completed milestones. Finance can use these records to prepare or validate invoices according to the agreed model.
Both are common project commercial models. Time-and-materials billing is based on approved chargeable time and rates; fixed-price billing is based on contracted fees and milestones. Confirm the exact workflows enabled in your TalBoard configuration.
Compare each person's total planned assignments with their available working hours. Allocations above capacity indicate potential scheduling conflicts that should be resolved before deadlines are affected.
Project budget analysis compares planned hours or costs with recorded and approved effort. It can help reveal scope changes, underestimation, rework and risks to project margin.
Yes. Its staffing and operations positioning is relevant to client assignments, consultant placements, timesheets, resource visibility and billing context, subject to configured modules and processes.
TalBoard is designed to bring connected work and business operations into one platform. Whether it fully replaces each existing tool depends on required features, integrations, approvals and implementation scope.
See how TalBoard can help your organization plan resources, assign tasks, monitor utilization, manage timesheets and bring project delivery closer to finance.
Interactive illustrations use sample data. Product configuration, billing automation and available integrations may vary by plan and implementation.
