Flexible timesheet entry
Record daily or weekly hours against projects, assignments and tasks. Keep the entry experience consistent across teams.
TalBoard / Timesheet Management Software
Timesheets that move work forward—not paperwork.
Capture employee and consultant hours, route submissions for review, resolve exceptions and prepare approved time for project reporting, payroll and client billing—all within TalBoard's connected operations platform.
✓ Daily & weekly entries✓ Approvals & corrections✓ Staffing & project workflows✓ Payroll & billing readiness
Weekly Timesheet
ApprovedProject: Client Delivery · Sample data
MON8hLogged
TUE8hLogged
WED7hLogged
THU9hLogged
FRI8hLogged
Interactive illustration only; this preview is not connected to your TalBoard account.
Complete timesheet control
Everything teams need to record, review and act on working hours
Replace fragmented spreadsheets and email follow-ups with a structured timesheet lifecycle that brings employees, approvers and operations teams together.
Multi-step approval control
Route submitted hours to designated reviewers, with clear pending, approved and rejected states.
Missing timesheet follow-ups
Help managers identify missing submissions and send reminders before payroll or billing cutoffs.
Attachments and evidence
Attach supporting documents where a project, client or assignment requires evidence.
Corrections and resubmission
Return inaccurate entries with comments so users can correct and resubmit them.
Utilization and reporting
Review submitted, pending and approved hours by employee, project or reporting period.
Project and placement context
Associate work hours with the appropriate project or staffing placement to improve operational clarity.
Payroll and billing readiness
Use approved hours as the trusted input for downstream payroll and invoice workflows.
Role-based access
Give employees, approvers and administrators the relevant views and permissions.
From entry to approval
A clear five-step timesheet workflow
Everyone knows what needs to happen next—from initial submission through the final approved record.
Assign
Set up the employee or consultant, project/placement and reporting period.
Record
Enter work hours, notes and any required supporting documents.
Submit
Send the timesheet into a defined approval queue.
Review
Approver accepts the entry or returns it with a correction note.
Finalize
Approved hours become available for reporting and downstream processing.
Approvals & exceptions
Make pending approvals visible before they become bottlenecks
Timesheet accuracy depends on a repeatable review process. TalBoard helps teams distinguish approved hours from entries that still need attention.
✓
Review by reporting period
Understand what has been submitted and what remains outstanding.
✓
Return incorrect entries
Capture correction notes and support resubmission instead of losing the audit trail in email.
✓
Follow up on missing timesheets
Identify late or missing submissions before payroll and invoicing deadlines.
✓
Use approved hours with confidence
Separate confirmed time from pending or rejected entries for downstream processes.
Timesheet approval queue · Illustrative
Alex Morgan · Project AtlasWeek 14 · 40.0 hours
ApprovedJordan Lee · Client OperationsWeek 14 · 38.5 hours
PendingSam Taylor · EngineeringWeek 14 · 42.0 hours
ReturnedCasey Patel · Project AtlasWeek 14 · Not submitted
Missing4Entries
1Approved
3Need action
Illustrative workflow data, not live metrics.
Built for real operations
Timesheet management for more than one team or business model
Whether hours are tied to internal projects or external staffing assignments, a consistent review process makes the data more useful.
IT staffing & C2C operations
Track consultant hours by placement, client and reporting cycle; support review before invoicing.
Professional services
Keep project delivery hours organized for utilization analysis and customer billing.
Distributed teams
Give remote and hybrid employees a consistent way to submit work hours.
Finance & operations
Reduce spreadsheet consolidation and distinguish approved from unapproved hours.
Timesheet insights · Example report
Approved hoursHours accepted by approvers
132.0hPending reviewSubmitted, not yet approved
38.5hReturned hoursCorrections requested
42.0hMissing submissionsFollow-up required
1Illustrative data to demonstrate reporting categories.
Reporting & visibility
Understand utilization, missing time and approval readiness
Bring hours into a common reporting view to support project decisions and operational follow-ups.
✓
Employee and consultant views
Review recorded hours by individual and reporting period.
✓
Project and placement views
Understand where reported hours are being allocated.
✓
Approval status visibility
Separate approved, pending, returned and missing submissions.
✓
Finance handoff
Use confirmed time records to reduce ambiguity in downstream calculations.
Connected business operations
Why timesheets work better inside TalBoard
Timesheet data is more useful when it can be considered alongside the rest of your workforce and operational records.
| Workflow | Disconnected process | TalBoard approach |
|---|---|---|
| Employee / consultant details | Duplicate lists across spreadsheets | Central workforce and assignment context |
| Project / placement hours | Manual reconciliation | Hours associated with relevant work |
| Approvals | Untracked email chains | Visible submission and approval states |
| Missing entries | Last-minute follow-up | Clear outstanding-submission visibility |
| Payroll & client billing | Copying unverified totals | Approved time as downstream input |
| Reporting | Different numbers in different files | Consolidated timesheet reporting views |
Specific integration, automation and approval configurations depend on the TalBoard plan and implementation scope.
Who uses it
Designed around the responsibilities of every role
Different teams need different information from the same hours and approvals process.
EMPLOYEES & CONSULTANTS
Submit with clarity
Record hours, add notes or attachments, view status and correct returned entries.
MANAGERS & APPROVERS
Review with context
Track submitted time, identify exceptions and confirm hours for the appropriate reporting period.
HR, OPERATIONS & FINANCE
Act on reliable records
Follow up on missing entries, understand utilization and prepare approved time for operational processing.
Implementation considerations
Set up a timesheet process your teams will actually follow
Successful adoption starts with clear reporting periods, approvers and exceptions—not just a time-entry form.
Define submission rules
Decide whether teams submit daily or weekly, how non-working days are recorded, and when entries are due.
Map the approval chain
Confirm who reviews employee, contractor and client-project hours, including exception handling.
Connect work context
Associate timesheets with the right project, task or staffing placement to avoid manual matching later.
Agree on finance cutoffs
Establish which approved periods feed payroll or invoices, and how corrections after cutoff are managed.
Answers to common questions
Timesheet management FAQs
What is timesheet management software?
Timesheet management software provides a central process to record working hours, submit them for approval, correct exceptions and report on approved time.
Can employees submit daily and weekly timesheets?
TalBoard supports daily and weekly time-entry workflows. Configure the submission cadence according to your operational process.
Can managers approve or reject submitted timesheets?
Yes. Reviewers can approve entries or reject them for correction and resubmission.
Can consultants upload supporting documents?
Supporting attachments can accompany timesheet entries where required by the workflow.
How does timesheet management support staffing companies?
Staffing teams can organize consultant hours against projects or placements, monitor pending approvals and prepare approved time for downstream billing.
Can approved hours be used for payroll and invoicing?
Approved timesheet information can support payroll and invoicing workflows. Exact automation depends on your TalBoard configuration and integrations.
Can I track missing and pending timesheets?
The workflow highlights missing, submitted, pending, approved and returned entries to help teams follow up.
Does this replace a time-clock or GPS attendance system?
Timesheets capture reported work hours and approval status. Time-clock, GPS and attendance requirements should be reviewed separately.
Is TalBoard suitable for remote and hybrid teams?
Yes. Centralized submission and approvals help teams collaborate across work locations.
Can we customize approval workflows?
Approval routing and related automation should be confirmed during configuration based on your organizational policies.
Make every approved hour count
Bring timesheets, projects and operations together.
See how TalBoard can support your workforce, staffing and project timesheet workflows.