✦
AI Job Descriptions
Draft clear role summaries, responsibilities, required skills, qualifications and screening criteria; review before publishing.
TalBoard Talent Acquisition & Applicant Tracking
AI-Powered Recruitment from Job to Onboarding
Create job descriptions with AI assistance, publish openings on your website, receive applications, manage resumes and interview rounds, generate offers, capture e-signatures, and transition accepted candidates into employee onboarding—all through one recruitment workflow.
Job & candidate managementInterview-to-offer trackingConnected HR onboarding
◈ Talent Acquisition Workspace
24Open roles
186Applications
32Interviews
9Offers
Hiring pipeline · Sample preview
AppliedScreenedInterviewOfferHired
Recent candidate activity
AK
Alex KumarProduct Engineer · Technical interview
ScheduledSR
Samira RaoData Analyst · Offer approval
In reviewMJ
Morgan JamesRecruiter · Offer accepted
AcceptedIllustrative interface and sample data—not a live account screenshot.
One hiring platform, not disconnected tools
Recruitment Software That Connects Every Stage of Hiring
TalBoard brings the requisition, careers page, applicant database, recruiter activity, interviews, offer documentation and employee handover into one structured process. Reduce spreadsheet tracking, missed candidate updates and duplicate data entry.
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Website Job Embeds
Show open positions on your own careers page with an application journey that feeds your recruiting process.
▣
Candidate Pipeline
Centralize applications, resume records, recruiter notes, stage changes and hiring decisions.
✓
Offer to Employee
Move accepted candidates into HR onboarding with documented approvals and employee data handover.
End-to-end recruitment infographic
The Complete Recruiter Workflow—From Requirement to Joining
A single process that connects hiring managers, recruiters, candidates, interviewers, HR and operations.
01
Raise Job Request
Role, headcount, budget, hiring manager, location and approval.
02
AI Draft & Publish
Generate a job description, edit, approve and publish.
03
Receive Applications
Website applications, resume uploads and recruiter alerts.
04
Screen & Shortlist
Review resumes, map skills, capture notes and advance stages.
05
Interview Rounds
Schedule panels, collect feedback and issue reminders.
06
Decision & Approval
Consolidate scorecards and hiring manager sign-off.
07
Generate Offer
Prepare letter, compensation terms and approvals.
08
E-sign & Accept
Capture acceptance and signed offer documents.
09
Create Employee
Handover candidate data to HR and initiate onboarding.
10
Track Joining
Reminders, document checklist, joining status and reporting.
Workflow shows the requested end-to-end product journey. AI drafting, website embedding, notifications, e-signature and automated employee conversion should be confirmed for your enabled TalBoard configuration.
01 / AI-assisted requisition
Create Better Job Openings in Minutes, Not Hours
Start with a hiring requirement and turn it into a consistent, recruiter-ready job description. Define who requested the role, the recruiter owner, required skills, location, experience, employment type, hiring deadline and budget.
- AI-assisted writing: draft a role summary, responsibilities, must-have skills, qualifications and interview questions.
- Structured job setup: job ID, department, client/requester, openings, priority, location, remote/hybrid/on-site and salary or rate range.
- Review controls: recruiters and hiring managers can edit the AI draft before it is approved or shared.
- Reusable templates: standardize descriptions across recurring positions and teams.
- Lifecycle status: draft, approval, open, on hold, filled and closed.
✦ AI Job Description AssistantConcept preview
Job title: Senior Full Stack Developer
Skills: React, Node.js, PostgreSQL, AWS
Experience: 5–8 years · Hybrid
Employment: Full-time · 2 openings
Suggested job description
Role overview
Build scalable web applications, collaborate with product and engineering teams, and own reliable feature delivery.
ResponsibilitiesDevelop APIs and interfaces, improve performance, review code and mentor developers.
QualificationsExperience with React, Node.js, SQL databases, cloud deployment and testing practices.
AI-generated content should always be checked for accuracy, inclusive language and applicable hiring requirements.
◈ Your Company Careers Page Embeddable concept
Senior Backend EngineerRemote · Full-time · Engineering
Apply ↗Talent Acquisition SpecialistNew York · Hybrid · HR
Apply ↗SAP EWM ConsultantContract · United States · Technology
Apply ↗Application form → Resume upload → Confirmation → Recruiter queue
02 / Career website & applications
Publish Job Openings on Your Website. Receive Applications in One Place.
Let candidates discover roles on your brand's own website and apply without a disconnected email thread. Connect public job listings with the internal applicant tracking workflow.
- Embed a jobs listing or application experience on a WordPress or company careers page.
- Display job title, department, location, employment type and full job description.
- Collect applicant details, consent and a resume file through the application form.
- Link every submission to the relevant job and assigned recruiter.
- Notify recruiters about new applications and acknowledge receipt to candidates.
- Close filled positions to stop collecting unnecessary applications.
Website embedding and automatic email triggers are requested capabilities; confirm the supported embed/API method and email configuration before launch.
03 / Candidate database & resume management
Every Resume, Every Candidate, Every Hiring Update—Organized
Recruiters need more than a resume folder. Maintain candidate profiles with job associations, application history, screening outcomes, interview feedback and next actions.
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One-Click Resume Upload
Upload a candidate resume directly into the candidate database or against a specific opening. Attach the original file to the candidate record.
⌕
Search & Skill Filters
Find candidates by job, skills, location, experience, recruiter, application status and hiring stage.
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Candidate-to-Job Mapping
Link suitable profiles to active openings and preserve the history of each submission and stage change.
☷
Screening Notes
Record recruiter observations, notice period, expected compensation, work eligibility and candidate availability.
◷
Recruiter Follow-ups
Keep next actions visible for screening calls, missing information, interview confirmation and pending feedback.
▤
Candidate Activity Timeline
Understand what happened, who acted, and which hiring step is currently pending for each applicant.
04 / Interview management
Run the Entire Interview Process Inside the Recruitment Workflow
Coordinate interviews without losing context across email, spreadsheets and calendars. Give recruiters, interviewers and hiring managers a consistent process from screening to final decision.
- Configure phone screening, technical, managerial, assessment and HR rounds.
- Assign interviewer or panel, meeting mode, time slot and interview owner.
- Track scheduled, completed, rescheduled, cancelled and feedback-pending interviews.
- Record evaluation notes, skill ratings, recommendations and decision outcomes.
- Send interview invitations and configurable reminders to the relevant participants.
- Maintain a single candidate timeline for all interview rounds.
Interview JourneyIllustrative
01 · Recruiter Screening
Experience, availability, compensation
CompletedExperience, availability, compensation
02 · Technical Interview
Engineering panel · 45 minutes
CompletedEngineering panel · 45 minutes
03 · Hiring Manager
Team fit, ownership, role expectations
ScheduledTeam fit, ownership, role expectations
04 · HR & Offer Discussion
Final alignment and offer recommendation
PendingFinal alignment and offer recommendation
🔔 Reminder: Interview feedback due after the next round.
05 / Automated recruitment communication
Keep Candidates and Recruiters Updated Without Constant Manual Follow-up
Define communication events around important hiring stages. Keep everyone informed and reduce delays caused by missing responses or forgotten approvals.
✉
New Application Alerts
Notify the assigned recruiter when a candidate submits an application.
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Interview Reminders
Send upcoming interview reminders and rescheduling updates.
☑
Feedback Reminders
Prompt interviewers to complete pending scorecards and decisions.
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Offer & Joining Alerts
Follow up on pending offer acceptance, documents and start dates.
Specific notification channels, cadence and automation triggers depend on the workflows and integrations enabled in TalBoard.
Sample offer letter workflow
Offer of Employment
Dear Candidate,
We are pleased to offer you the position of Senior Full Stack Developer, subject to the terms and conditions of employment and completion of the required onboarding checks.
Department: Engineering
Joining date: As agreed in the offer
Offer status: Awaiting candidate acceptance
Candidate e-signature preview
Candidate Signature
Illustration only. This page does not execute or validate electronic signatures.
06 / Offer letter & e-signature
Generate the Offer, Capture Acceptance and Prepare for Joining
Once the candidate is selected, carry the decision forward instead of restarting the process in a separate tool. Prepare the offer from approved candidate and role information.
- Create offer letters from approved templates and candidate/job information.
- Manage compensation, position, joining date, work location and terms.
- Route the offer through internal approval stages before release.
- Send the candidate an acceptance request and capture a signed copy using a configured e-signature workflow.
- Track draft, approval pending, sent, accepted, declined and expired offers.
- Maintain signed offer documentation and acceptance history for the HR handover.
E-signature provider, legal enforceability, audit certificate and identity verification depend on the selected integration and jurisdiction.
07 / Candidate-to-employee conversion
Offer Accepted? Move the Candidate into Employee Onboarding.
A successful hire should not require HR to re-enter every field. Connect the recruitment record to the employee onboarding workflow after acceptance and the necessary checks.
Confirm accepted offer
Record candidate acceptance, signed offer, approved compensation and planned joining date.
Validate employee information
Confirm legal name, contact details, department, manager, employment type and required onboarding fields.
Create or prepare employee record
Transfer approved candidate information to the HR module, avoiding duplicate employee creation.
Trigger onboarding checklist
Assign policy acknowledgements, document collection, payroll details, equipment and orientation tasks.
Track day-one readiness
Monitor outstanding steps, HR approvals and joining confirmation.
Connected record flow
Candidate ProfileContact, resume, skills
Accepted OfferRole, pay, start date
Employee ProfileDepartment, manager, ID
OnboardingDocuments, policies, tasks
✓ Avoid duplicate profile entry
✓ Keep recruiter-to-HR handover visible
✓ Track joining and compliance documents
✓ Connect to HR, assets and payroll setup
Automatic employee creation after e-signature is a requested enhanced workflow and should be verified for the deployed TalBoard version.
Recruiter productivity & analytics
Measure the Hiring Funnel, Not Just the Number of Resumes
Turn job, application, interview and offer activity into operational visibility for recruiting leads and business stakeholders.
Example recruiting funnel
Applications received200
Screened120
Interviewed55
Offers issued18
Hires14
Illustrative values, not TalBoard performance claims.
Reporting questions you can answer
- Which jobs are open, on hold, filled or overdue?
- How many candidates are at each pipeline stage?
- Which recruiters own the largest workloads?
- How many interviews are scheduled or awaiting feedback?
- What is the application-to-interview conversion rate?
- How many offers are pending, accepted or declined?
- How long does each job take to reach a hiring decision?
- Which new hires are waiting to complete onboarding?
Recruitment by team & hiring model
Built for Internal HR Teams, Staffing Recruiters and Growing Businesses
Support permanent hiring, contract recruitment and client-driven talent acquisition with a common record of jobs, candidates, decisions and recruiter ownership.
Department Requisitions
Track requests by hiring manager, cost center, department and target start date.
Hiring Approvals
Keep job, offer and compensation decisions in a structured process.
HR Handover
Carry selected candidates into onboarding and employee record management.
Client Job Requirements
Capture client/requester details, positions, contract terms and assigned recruiters.
Candidate Submissions
Track which candidates are mapped to client requirements and their progress.
Placement Transition
Connect hiring results to placements, joining details and related operations.
Reusable Job Templates
Standardize repeated roles and screening criteria.
Stage Visibility
Organize high application volumes through clear statuses and filters.
Reminder Rules
Use configurable alerts to reduce stalled reviews and missed interviews.
Remote Interviewing
Coordinate candidate schedules and virtual interview modes across locations.
Recruiter Ownership
Track responsibility across regions, clients and teams.
Central Reporting
Review consolidated hiring activity while respecting role-based access.
Connected TalBoard ecosystem
Recruitment Is Only the Beginning
After the offer is accepted, continue into HR operations without losing the hiring context.
RecruitmentJobs, candidates, interviews
Offer & AcceptanceLetters, signatures, joining
People & HREmployee profile, onboarding
Workforce OperationsCompliance, assets, payroll
HR Management
Maintain employee details, organizational structure, policies and onboarding records.
Compliance Management
Track required employee documents, acknowledgements and expiry-based obligations.
Reports & Analytics
Review recruitment activity, employee records and operational outcomes through connected reporting.
Implementation blueprint
How to Configure a Complete Recruitment Process
A practical setup sequence for HR leaders and recruitment administrators implementing the full workflow.
Define Hiring Stages
Set your requisition approvals, application statuses, interview rounds, offer stages and joining checkpoints.
Configure Jobs & Roles
Establish job templates, departments, recruiter ownership, hiring manager access and permissions.
Connect Your Website
Publish career listings and test application form mapping, resume upload, candidate consent and notifications.
Set Interview Rules
Choose interview types, panel responsibilities, feedback criteria and reminder timing.
Prepare Offer Templates
Define approval authorities, offer fields, signature process and document storage rules.
Test HR Handover
Verify employee creation, duplicate prevention, onboarding checklist and joining status updates.
Talent acquisition software FAQs
Frequently Asked Questions
Clear answers for HR managers, recruiters, hiring managers and organizations evaluating end-to-end applicant tracking software.
What is talent acquisition software?
Talent acquisition software helps organizations manage hiring requirements, job postings, applications, candidate profiles, interviews, offers and hiring outcomes in one coordinated workflow. TalBoard also connects recruitment records with broader HR operations.
Does TalBoard include an applicant tracking system (ATS)?
TalBoard's Recruit ecosystem includes Jobs, Job Applications, Candidate Database, Interview Schedule, Offer Letters, recruiter assignments and Reports, supporting the core functions of an ATS.
Can recruiters use AI to write job descriptions?
The proposed AI-assisted workflow uses job title, skills, experience and role requirements to draft a description that recruiters can review and edit. Confirm AI job-description generation is enabled in your TalBoard environment.
Can we embed TalBoard job openings on our company website?
The proposed careers-site workflow allows organizations to display openings and route applications into the recruitment process. The supported embed method, integration and application form configuration should be confirmed during implementation.
Will recruiters be notified when candidates apply?
New-application alerts are part of the requested automated recruitment workflow. Notifications depend on configured triggers, delivery channels and email or other messaging integrations.
Can recruiters upload a resume directly?
TalBoard maintains resumes in its Candidate Database. The redesigned workflow also highlights direct resume upload against candidate and job records. Check available upload methods and file restrictions in your installation.
Can the complete interview process be managed in TalBoard?
TalBoard documents interview scheduling, candidate and job mapping, interview mode, status and outcomes. The proposed expanded process includes multiple rounds, interviewer scorecards and reminder automation, subject to configuration.
Does TalBoard generate offer letters?
TalBoard includes an Offer Letters module for offer creation, status, acceptance, joining confirmation and transition toward onboarding. Template and approval details should be configured to match company policy.
Can candidates electronically sign offer letters?
Electronic offer acceptance and e-signature are part of the requested workflow. Verify which signature integration, identity checks and audit evidence are available before using it for legally binding documents.
Can an accepted candidate automatically become an employee?
The proposed process converts or transfers approved candidate information to an employee record after offer acceptance and required checks. Confirm the automatic trigger and field mapping in the live TalBoard configuration.
What recruitment metrics can managers monitor?
Typical reports include active jobs, applications, shortlisted candidates, interview schedules, offers, hires and recruiter workload. Conversion rates and time-to-hire may be calculated from stage dates and hiring records.
Is TalBoard suitable for staffing agencies and corporate HR teams?
Yes. TalBoard's existing recruitment features support client-requested jobs, recruiter assignment, candidate-to-job mapping, offer management and reporting. Workflow configuration may differ between internal hiring and staffing use cases.
Build a connected hiring operation
< Hire Smarter. Move from Candidate to Employee with TalBoard.
Bring jobs, applicants, interviews, offers and onboarding into one coordinated talent acquisition experience. Explore the workflows that fit your organization.